Committee Member Role Responsibilities

General responsibilities for each of these positions are as follows:

President

• Chairs or ‘presides’ at general meetings especially the AGM.
• Attends meetings in a neutral and uncommitted capacity
• Acts as ambassador for the club, representing the club at external meetings
• Assists with recruitment where necessary
• May be required to undertake interviews with press / media

Vice President(s)

• Assists President with meetings and decisions
• Takes place of President if he/she is unable to attend any meeting or appointment
• Point of contact for committee members before the President.

Chairperson

• Chairs meetings of main Management Committee
• Sets agenda and controls discussions in club meetings
• Makes decisions in consultation with other officers
• Plays an executive role as the principal officer throughout the year.
• Must plan ahead and be prepared to delegate
• Acts as a conciliator between 2 parties trying to resolve a disagreement.
• Can act as point of reference for external agencies in conjunction with the Secretary
• Ensures all club sub committees meet regularly

Club Secretary

• Principal administration officer- the main link between members executive committees and outside agencies
• Must have good all-round communication skills
• Must be computer literate with access to email.
• First point of contact for an outsider
• At the forefront of the work of the organisation
• Writes agendas and minutes in club meetings
• May produce newsletters/publicity material if no publicity officer exists
• Organises fixtures in smaller clubs

Treasurer

• Should be financially qualified
• Must be able to prepare and set budgets and control costs
• Collects subscriptions
• Agrees/sets budgets
• Administers club accounts
• Appoints auditors if necessary
• Pays registration fees
• Organises team treasurers if necessary and collates all fees
• Prepares income and expenditure accounts and cash flow forecasts

Fixtures secretary

• Point of reference between league and teams
• Books pitch(es)
• Contacts all team members regarding fixture list and individual matches

Social secretary

• Organises all club social events
• Prepares calendar and promotes events
• Books venue(s), assists with publicity

County representative

• Sits on CB committees if necessary
• Receives minutes and other communications from CB meetings
• Coordinates activity within the club as and when necessary

Coaching secretary

• Recruits, encourages, develops and organises training for all club coaches
• Liaises with CB and RFU on coaching courses
• Acts as point of contact for all coaching queries

Referees secretary

• Encourages, recruits, develops and organises training for all club referees
• Acts as point of contact for CB / RFU courses

Membership officer

• Holds and continually updates data and details of all members
• Assists with recruitment and publicity
• Can assist treasurer with collecting subscriptions

Bar manager

• Responsible for ensuring bar is stocked appropriately before all matches
• Responsible for collecting and banking all money received behind the bar

Junior club coordinator

• Chairs junior club sub committee
• Responsible for all elements of junior section (may delegate to sub committee members)
• Encourages and supports coaches to develop junior players
• Link between parents and club
• Can act as schools development officer if none exists

Schools development / liaison officer

• Committed to developing the junior section of a club
• To create links with and promote junior rugby within local schools

Press / publicity

• To ensure that the club has support from the local secretary community and that news of matches and results is published frequently

Web site coordinator

• Develops website with links to others
• Ensures that all information on the website is accurate and up to date
• Ensures that the website promotes and advertises events and matches

Child protection officer

• To ensure that children and young players are provided with the highest possible standard of care by their coaches and volunteers
• To implement a child/young player protection policy
• To raise awareness and understanding that abuse does happen in sport and to establish communication and reporting procedures

Women and girls

• Ensuring that as many girls as possible have the opportunity representative to play rugby in a safe and fun environment in which they learn
• Promote and encourage Women’s and Girls’ Rugby

Sub-committees can and should be formed for any of these roles as the number of tasks expands with the club. It is always easier to recruit people to half a job than a whole one. The load should be spread and shared.