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04 CB Send Out - 19 June 2009


Please would you be kind enough to remind your clubs that they can independently apply for Sportsmatch awards of up to £50k for projects which have external sponsor funding.

RFU Yearbook 2009/10 Reminder

The deadline to update RugbyFirst with accurate information for the RFU Yearbook is rapidly approaching. Please could you encourage clubs at Levels 7-12 to go direct to RugbyFirst to check their details. In some instances we are missing names for the roles we print at these Levels - Honorary Secretary and Fixture Secretary. If they are not updated on RugbyFirst, they will not be printed in the Yearbook. Thank you for any help you can offer in this area.

Schools and Youth Directory

From next season there will be a change in format of the Schools and Youth Directory, moving to a CD-ROM with a small contacts booklet. All CBRDP Chairs have received an excel spreadsheet to complete the information for the CBRDP and CSU. 

As ever, we appreciate the assistance of our CB colleagues in collecting and returning this detail - any additional support for the CBRDP Chair would be welcome! As you know, timescales for the Directory are very tight so please would you help your CBRDP return the information to [] by 1 July 2009.

RFU Legal Helpline  

From 1 July 2009 the RFU Legal Helpline number will be 0844 5618177. To access the service rugby administrators will simply call up and quote the scheme number 81066. The service is available 9.00am – 5.00pm Monday to Friday (Public Holidays excluded).

Advice is free and calls are charged at 5p per minute when calling from a BT landline, mobile phone charges may vary. Croner Consulting Ltd have been appointed as providers of the service. They are a leading specialist company, which supports 400,000 businesses in the UK.

Their qualified advisors will provide immediate, independent advice on all aspects of rugby operations including: Tax, VAT, PAYE, Payroll, Employment & Personnel, Health & Safety and Commercial Legal. Clubs will be informed of the change via the Community Rugby ezine, Touchline and RFU website. A new wallet sized card is being sent to all clubs with the next issue of Touchline. If you have any queries, please contact [].

Safeguarding Switch Day 1 July 

RUSafe, the national network of volunteers dedicated to safeguarding children in our sport, are, after several months of consultation with CB and club colleagues, pleased to announce a change in the branding of the RFU Welfare Team, CB Welfare Managers and Club Welfare Officers to become RFU Safeguarding Team, CB Safeguarding Managers and Club Safeguarding Officers.

This change is required for two reasons. Firstly the world of child protection has been gradually re-branding itself at Government, Local Authority and NSPCC level. For example, we have seen the creation of the new Independent Safeguarding Authority in the last 12 months. Secondly, this change will pave the way for the Injured Players Foundation and the Community Rugby Medical Team to have sole use of the term 'welfare' for its programmes within the sport.

As many of you will know, the RFU has recently been awarded the NSPCCs highest award for safeguarding children in sport and we are now seen as a leader in this field - keeping pace with developments such as these is just one way of keeping this privileged position. For more information of the RFUs Safeguarding Programme please visit our RugbyFirst website.   

CRB Postage Issues 

CRB forms are crucial in our work safeguarding young people in our game and we all work hard to fill them in, check them and send them off promptly. The changes to Royal Mail pricing has been causing a few problems with CRB forms arriving at HQ. A significant number of envelopes have come through with surcharge notices – we are sort of pleased at this as in the past they have simply not got through to us or have taken months to find their way through the surcharge system (being given up as lost in the past and the forms having to be re-done).

The RFU is having to pay the surcharge and £1 handling fee each time an underpaid envelope comes in. It is advisable that envelopes with multiple forms in are sent recorded delivery or at least weighed to ensure the correct postage is put on (packs of forms sent from HQ to CRB are all sent recorded delivery). A quick analysis of the postage issues is available.

Whole Club Seal of Approval

Since 2002 clubs all over the country have been reaching Mini and Youth Seal of Approval Accreditation and 468 are now accredited. 2009 has now seen the very first club reach the newly introduced Whole Club SoA.

Windsor RFC has been Mini and Youth SoA accredited for the last 5 years and has recently beaten over 60 clubs currently working towards the finish line and has become the first to achieve Whole Club Accreditation. The newly introduced Whole Club Seal of Approval is a method of ensuring high quality provision of rugby in clubs & recognises the effort and achievement of volunteers in reaching the required standard of a club committed to the development of rugby union.

In association with Sport England and the ‘Clubmark" scheme, the aim is also to set standards of quality control that will produce sustainable and growing rugby clubs for mini, youth and adult players across the country. We wish Windsor RFC all the best with their Whole Club achievement and look forward in the near future to the first return from each and every CB.

vInspired National Awards 

Nominations are now open! There are ten exciting categories ranging from Eco to Genius, so if you know an outstanding young person who’s made an amazing impact in their community, visit for info and to nominate. Lucky winners will get to attend a glitzy awards ceremony at the Indigo 02 in London, in November. The deadline for nominations is 17 August 2009 so please nominate a young person today - they are the future of our sport.


Young volunteers are able to apply for up to £2,500 to run projects in their communities. For more information visit



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