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Staged Committee Development

Your community rugby club committee should develop alongside the playing and facilities side of the club.  Staged and concurrent development of committees and members with the other club sections will greatly help your club to grow into a sustainable feature in the community. It is easier to make considered decisions when all sections of the club are represented, with everybody working towards the same goal. 

The table below outlines various stage of a clubs' development and suggests coresponding committee positions.

The stage of your club The committee positions you should have in place 
1 - 3 mens sides, with no home venue President, Chairperson, Secretary, Treasurer and a Fixtures secretary. There will probably be only a single policy making and management committee. The Chairperson, Secretary and Treasurer and team captains will all be involved in running the club at this level, concentrating on collecting subscriptions, organising matches, fund raising and arranging social events.
Club gains permanent home ground, and therefore begins to attract more members The addition of a groundsman or subcontracted groundstaff will be appropriate, but it is not necessary for them to sit on the committee. The President will take a more active role in being an ambassador for the club, especially in helping it to develop links with the local community. The Chairperson will be helping to extend the structure by preparing a development plan. A further addition could be a Membership Secretary and Social Secretary. Club and team captains and coaches should instigate and become members of a playing/coaching sub-committee.
Develops facilities on site, and increases to playing roster between 1-6 mens sides, with mini section. NB. Most sides start with mini and develop up to youth sections The secretarial role should be split, with a Club Secretary and Fixtures/Team Secretaries for each XV. A Clubhouse Manager will be needed to manage the facilities on site and plan further developments as the club expands. A Mini Chairperson or Secretary and sub-committee is also required at this stage, and therefore a coaching development structure should also be considered. Mini section of the club must be integrated within club structure.
Club has permanent clubhouse; continues to develop mens and veterans section; and adds one or two age group sides developed from the mini rugby section The mini co-ordinating role should expand into a separate sub-committee, with a junior section Chairperson, Secretary, Treasurer, Fixtures Secretary, and Membership Secretary roles. These must also be part of the overall main club structure. Coaching roles could also become a separate sub-committee or a Coaching Secretary could sit on the main committee and the junior sub-committee. Similarly, a Referees Liaison Officer or coordinator could be appointed to support the qualified referees in the club.
Junior section develops further, with addition of girls and boys minis section. At this point the addition of specific positions relevant to working with children is advisable. Some clubs appoint a Child Protection Officer, and a Junior County Representative will also be necessary. A Schools Liaison Officer can also play an important role in developing the junior section and creating links with schools. Press and Publicity Officers are important for a club of this size, to increase membership and raise the profile of the club.
Womens section is added to club as number of players and community interaction continues to increase; facilities upgraded to include more pitches, changing and ancillary facilities A Womens Representative on the main committee and playing sub-committee is important. The club will need to affiliate to the RFUW and have a representative to liaise with them. Match Sponsorship officers and a Marketing Secretary or sub-committee are also essential for the smooth running of the whole club. A Website Coordinator could be considered to establish and maintain a website for the club.
Links are developed with County Constituent Body programme, so that club can host representative squad training and matches. The role of the County Representatives for all sections becomes important, and the role of the President and Chairman increases to develop further external links.
1st XV gains promotion and requires upgraded facilities, publicity and sponsorship; regular promotions lead to paying players. Paid positions are essential at this stage, with paid players and coaches, administrators, ground staff, bar staff, and possibly paid marketing officers. If players are to become semi-professional, professional legal and employment advice should be sought.

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