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Committee Member Role Responsibilities

General responsibilities for each of these positions are as follows:

President

  • Chairs or ‘presides’ at general meetings especially the AGM.
  • Attends meetings in a neutral and uncommitted capacity
  • Acts as ambassador for the club, representing the club at external meetings
  • Assists with recruitment where necessary
  • May be required to undertake interviews with press / media

Vice President(s)

  • Assists President with meetings and decisions
  • Takes place of President if he/she is unable to attend any meeting or appointment
  • Point of contact for committee members before the President.

Chairperson

  • Chairs meetings of main Management Committee
  • Sets agenda and controls discussions in club meetings
  • Makes decisions in consultation with other officers
  • Plays an executive role as the principal officer throughout the year.
  • Must plan ahead and be prepared to delegate
  • Acts as a conciliator between 2 parties trying to resolve a disagreement.
  • Can act as point of reference for external agencies in conjunction with the Secretary
  • Ensures all club sub committees meet regularly

Club Secretary

  • Principal administration officer- the main link between members executive committees and outside agencies
  • Must have good all-round communication skills
  • Must be computer literate with access to email.
  • First point of contact for an outsider
  • At the forefront of the work of the organisation
  • Writes agendas and minutes in club meetings
  • May produce newsletters/publicity material if no publicity officer exists
  • Organises fixtures in smaller clubs

Treasurer

  • Should be financially qualified
  • Must be able to prepare and set budgets and control costs
  • Collects subscriptions
  • Agrees/sets budgets
  • Administers club accounts
  • Appoints auditors if necessary
  • Pays registration fees
  • Organises team treasurers if necessary and collates all fees
  • Prepares income and expenditure accounts and cash flow forecasts

Fixtures secretary

  • Point of reference between league and teams
  • Books pitch(es)
  • Contacts all team members regarding fixture list and individual matches

Social secretary

  • Organises all club social events
  • Prepares calendar and promotes events
  • Books venue(s), assists with publicity

County representative

  • Sits on CB committees if necessary
  • Receives minutes and other communications from CB meetings
  • Coordinates activity within the club as and when necessary

Coaching secretary

  • Recruits, encourages, develops and organises training for all club coaches
  • Liaises with CB and RFU on coaching courses
  • Acts as point of contact for all coaching queries

Referees secretary

  • Encourages, recruits, develops and organises training for all club referees
  • Acts as point of contact for CB / RFU courses

Membership officer

  • Holds and continually updates data and details of all members
  • Assists with recruitment and publicity
  • Can assist treasurer with collecting subscriptions

Bar manager

  • Responsible for ensuring bar is stocked appropriately before all matches
  • Responsible for collecting and banking all money received behind the bar

Junior club coordinator

  • Chairs junior club sub committee
  • Responsible for all elements of junior section (may delegate to sub committee members)
  • Encourages and supports coaches to develop junior players
  • Link between parents and club
  • Can act as schools development officer if none exists

Schools development / liaison officer

  • Committed to developing the junior section of a club
  • To create links with and promote junior rugby within local schools

Press / publicity

  • To ensure that the club has support from the local secretary community and that news of matches and results is published frequently

Web site coordinator

  • Develops website with links to others
  • Ensures that all information on the website is accurate and up to date
  • Ensures that the website promotes and advertises events and matches

Child protection officer

  • To ensure that children and young players are provided with the highest possible standard of care by their coaches and volunteers
  • To implement a child/young player protection policy
  • To raise awareness and understanding that abuse does happen in sport and to establish communication and reporting procedures

Women and girls

  • Ensuring that as many girls as possible have the opportunity representative to play rugby in a safe and fun environment in which they learn
  • Promote and encourage Women’s and Girls’ Rugby

Sub-committees can and should be formed for any of these roles as the number of tasks expands with the club. It is always easier to recruit people to half a job than a whole one. The load should be spread and shared.