This website uses cookies. By continuing to browse you are agreeing to our use of cookies. Find out more by viewing our privacy and cookie policy.

Committee Member Role Responsibilities

General responsibilities for each of these positions are as follows:


  • Chairs or ‘presides’ at general meetings especially the AGM.
  • Attends meetings in a neutral and uncommitted capacity
  • Acts as ambassador for the club, representing the club at external meetings
  • Assists with recruitment where necessary
  • May be required to undertake interviews with press / media

Vice President(s)

  • Assists President with meetings and decisions
  • Takes place of President if he/she is unable to attend any meeting or appointment
  • Point of contact for committee members before the President.


  • Chairs meetings of main Management Committee
  • Sets agenda and controls discussions in club meetings
  • Makes decisions in consultation with other officers
  • Plays an executive role as the principal officer throughout the year.
  • Must plan ahead and be prepared to delegate
  • Acts as a conciliator between 2 parties trying to resolve a disagreement.
  • Can act as point of reference for external agencies in conjunction with the Secretary
  • Ensures all club sub committees meet regularly

Club Secretary

  • Principal administration officer- the main link between members executive committees and outside agencies
  • Must have good all-round communication skills
  • Must be computer literate with access to email.
  • First point of contact for an outsider
  • At the forefront of the work of the organisation
  • Writes agendas and minutes in club meetings
  • May produce newsletters/publicity material if no publicity officer exists
  • Organises fixtures in smaller clubs


  • Should be financially qualified
  • Must be able to prepare and set budgets and control costs
  • Collects subscriptions
  • Agrees/sets budgets
  • Administers club accounts
  • Appoints auditors if necessary
  • Pays registration fees
  • Organises team treasurers if necessary and collates all fees
  • Prepares income and expenditure accounts and cash flow forecasts

Fixtures secretary

  • Point of reference between league and teams
  • Books pitch(es)
  • Contacts all team members regarding fixture list and individual matches

Social secretary

  • Organises all club social events
  • Prepares calendar and promotes events
  • Books venue(s), assists with publicity

County representative

  • Sits on CB committees if necessary
  • Receives minutes and other communications from CB meetings
  • Coordinates activity within the club as and when necessary

Coaching secretary

  • Recruits, encourages, develops and organises training for all club coaches
  • Liaises with CB and RFU on coaching courses
  • Acts as point of contact for all coaching queries

Referees secretary

  • Encourages, recruits, develops and organises training for all club referees
  • Acts as point of contact for CB / RFU courses

Membership officer

  • Holds and continually updates data and details of all members
  • Assists with recruitment and publicity
  • Can assist treasurer with collecting subscriptions

Bar manager

  • Responsible for ensuring bar is stocked appropriately before all matches
  • Responsible for collecting and banking all money received behind the bar

Junior club coordinator

  • Chairs junior club sub committee
  • Responsible for all elements of junior section (may delegate to sub committee members)
  • Encourages and supports coaches to develop junior players
  • Link between parents and club
  • Can act as schools development officer if none exists

Schools development / liaison officer

  • Committed to developing the junior section of a club
  • To create links with and promote junior rugby within local schools

Press / publicity

  • To ensure that the club has support from the local secretary community and that news of matches and results is published frequently

Web site coordinator

  • Develops website with links to others
  • Ensures that all information on the website is accurate and up to date
  • Ensures that the website promotes and advertises events and matches

Child protection officer

  • To ensure that children and young players are provided with the highest possible standard of care by their coaches and volunteers
  • To implement a child/young player protection policy
  • To raise awareness and understanding that abuse does happen in sport and to establish communication and reporting procedures

Women and girls

  • Ensuring that as many girls as possible have the opportunity representative to play rugby in a safe and fun environment in which they learn
  • Promote and encourage Women’s and Girls’ Rugby

Sub-committees can and should be formed for any of these roles as the number of tasks expands with the club. It is always easier to recruit people to half a job than a whole one. The load should be spread and shared.